Issue of Certified copies of Orders and Circulars

CIR/LAD/1/2019 · 2019-04-04 · SEBI Legal Affairs Department

Summary

This circular establishes the procedure for issuing certified copies of orders and circulars by SEBI departments. It distinguishes between free issuance to parties against whom orders are passed and fee-based issuance to other applicants. The document outlines application processes, verification standards, formatting requirements, and payment mechanisms for these certified copies.

Text

A certified copy of the order passed by the Board or Adjudicating Officer or Recovery Officer shall be provided... to the person who is a party to the said proceedings, without charging any fee.

Provided that where there is an acknowledgment on record of service of the certified copy... such a person subsequently seeks another certified copy of the order, the fees provided herewith shall be applicable to such applications.

Provided further that where an application is filed for the certified copy of an order passed within two months prior to the date of issue of this circular for which no certified copy was issued... such an application may be processed without charging any fee.

An application may be made by any person seeking a certified copy of the order passed by the Board, Adjudicating Officer or Recovery Officer or circulars issued by the departments of the Board. The application shall be filed with the concerned department...

An application may be made by an applicant at any time after the order is passed or the circular is issued.

An officer of the rank of Assistant Manager and above... may issue the certified copy of the order or the circular with the prior approval of the Division Chief, within five working days from the date of receipt of the complete application.

The certified copy of the order or circular, as the case may be, shall be issued after verifying the same with the original order or circular.

the words “Certified to be true copy” shall be conspicuously visible on the bottom of the last page along with the name and designation of the officer certifying it;

Office Seal at the bottom of every page along with the full signature of the officer certifying it on the last page of the certified copy and the initials of the certifying officer on the remaining pages;

the date of issue of the certified copy;

information as to the number of pages of the order or circular contained.

Every division/department that issues a certified copy of an order or circular, as the case may be, shall maintain a record of the certified copies given and give a serial number to each copy.

Source: SecMarx — Issue of Certified copies of Orders and Circulars. Verbatim text is public record; SecMarx structuring (linkage to applying orders) is cited to us.